South Yorkshire Centre

SOUTH YORKSHIRE CENTRE RALLY RULES

1. Any site or part of a site on which a rally is held shall be for the exclusive use of the members of the Caravan Club with their caravans. The attendance at the site and/or payment of the rally fee shall be an acceptance by the member of these rules.

2. Each member must report to the Rally Marshal on arrival at the site with his/her caravan/motorhome before pitching. A member must be prepared to substantiate his/her identity by producing his/her membership card if requested to do so by the Rally Marshal. Members must instruct their visitors to report to the Rally Marshal on arrival at the rally, and the members will be responsible for their visitors conduct.

3. The authority for the conduct of the rally shall be vested, for the time being, in the Rally Marshal or the appointed deputy, who in the event of a member breaking these rules shall be authorised to request such member to remove his/her caravan/motorhome from the site and there upon, the Rally Marshal shall report the matter immediately to the Centre Committee for such action as shall be deemed necessary. Such authority may be overruled by an Officer or member of the Committee if a Caravan and Motorhome Club rule or directive or Centre rule or directive is being transgressed.

4. The Centre Committee reserves the right to refuse the use of the rally site to any person without being obliged to give a reason or to request any member to remove his/her caravan/motorhome.

5. The Rally Marshal and any appointed deputy must be either a full family or joint member of the Caravan and Motorhome Club. The Rally Marshal must be a member of the South Yorkshire Centre.

6. Each caravan/motorhome and towing vehicle must be placed on the pitch indicated by the Rally Marshal or deputy.

7. Unless previously paid all rally fees shall be paid to the Rally Marshal or deputy on arrival at the site.

8. At the end of the rally the member’s caravan/motorhome must be removed from the site unless prior

arrangements have been made by the Rally Marshal with the site owner.

9. Members must bring their own toilets to all rallies.

TOILETS MUST ONLY BE EMPTIED AT DISPOSAL POINTS INDICATED AND MUST NOT BE CHARGED OR RINSED AT A DRINKING WATER TAP.

10. Trailer tents, toilet tents and pup tents are allowed on South Yorkshire Centre rallies. Toilet tents must be erected in the position indicated by the Rally Marshal. Pup tents can only be erected in the place of an awning and not in addition to and should be sited within the awning area. The pup tent should be no larger than 7ft. x 7ft. (2 metres x 2 metres) and should be safe guarded by luminous triangles. Ralliers should mark their rally slip to indicate that a pup tent is to be erected. It is at the discretion of the Rally Marshal where the outfit will be sited.

11. Personal open fires or fire pits are not allowed. Charcoal barbecues must be 1.5m (5’) away from caravans/motorhome, awnings and vehicles and must only be used for cooking and be raised off the ground. At all times a fire extinguisher / fire water bucket must be readily available.

12. Waste water must be collected in a container and deposited in the receptacles or places indicated by the Rally Marshal. FILTERS ARE NOT ALLOWED TO DISCHARGE DIRECTLY ONTO THE GROUND.

Dry waste should be taken home or disposed of as instructed by the Rally Marshal.

13. The speed limit on the rally site shall be FIVE MILES PER HOUR. Only fully licensed and insured drivers are allowed to drive vehicles on the rally site. In no circumstances are driving lessons etc. permitted. This also applies to two wheeled vehicles.

14. Cycles may only be used on the rally site at the discretion of the Rally Marshal.

15. Animals must at all times be tethered on leads not exceeding 2 metres in length and if the dog is tethered it must be within the boundaries of your pitch and exercised away from caravans and play areas. For the benefit of all concerned and for hygiene and safety reasons, animals (with the exception of assistance dogs) must not be brought to the Marshals’ awning, flag and any indoor or marquee social event. Owners whose animals are thought to be causing a nuisance or deemed to be a safety risk at an outdoor social event will be asked to remove their animal to their caravan. Any person may, after due warning of a breach of this rule, be asked to leave the site by the Rally Marshall.

16. Members booking a rally, must pay a minimum deposit of £5 at the time of booking. This can be by way of online payment, cash, cheque or prepaid voucher available from any committee member if sent via a slip. The deposit is transferable to another rally or refundable if cancelled, 30 days before the date of the rally. Cancellations within 30 days of the rally are non refundable.

17. Booking confirmation will be sent via en email from the online booking tool on completion of your booking.

18. All rallies commence at 5pm and please do not arrive after 10.30pm unless otherwise stated in the Brochure, or by prior agreement with the Rally Marshal .

19. In view of the number of young children usually at a rally, radios, televisions, bluetooth speakers and C.B.’s etc., must not be used to the inconvenience of other people on the site. Private generators may only be used between the hours of 10 a.m. & 12 noon and 4 p.m. & 8 p.m. and at no other time with the exception of Rally Marshals for social entertainment.

THERE SHOULD BE NO NOISE ON THE RALLY FIELD AFTER 11.00pm.

Please take particular care not to cause annoyance to others when returning from Evening Socials.

21. On account of damage to caravans/motorhomes, flying kites or model aircraft are not allowed on or over the site. The playing of all games, including “swing ball” or other similar games shall be at least 20 metres away from any car or caravan/motorhome, or in an area designated by the Rally Marshal.

22. Unless otherwise stated in the brochure only one pitch may be reserved except in the case of the Rally Marshals requiring convenient pitches for assistants.

23. The flying of THE RED FLAG indicates that ground conditions are bad and there is a restriction of movement of ALL vehicles on, off and around the rally field. Permission MUST be obtained from the Rally Marshal or deputy BEFORE vehicles are moved.

24. WEAPONS OF ANY DESCRIPTION MUST NOT BE USED ON ANY RALLY SITE.

25. These rules are supplementary to the obligation which all members undertake on joining the Caravan and Motorhome Club, and which include the observation of the Caravan Code and the Country Code. In the event of any variance these rules shall apply.

26. ALL PERSONS ATTENDING ANY FUNCTION ORGANISED BY THE CENTRE DO SO ENTIRELY AT THEIR OWN RISK. NO RESPONSIBILITY FOR PERSONS OR PROPERTY IS ACCEPTED BY THE ORGANISERS.

27. Drones are banned from the rally field and any Centre event unless you have prior agreement from Head Office. This rule reflects the Club’s rules for the use of drones on all Club sites, which are also banned without prior agreement from Head Office. Any unauthorised use of drones by members on the rally field or Club sites will face disciplinary action

28. Debit and Credit Cards may be accepted as a part or full payment for any South Yorkshire Centre event.

J. DESIGNATED BOUNDARY OF THE SOUTH YORKSHIRE CENTRE Revised 2015.

OS Sheets: 110,111, 112, 119.

The area to the south of a boundary formed east and north eastwards from the point where the A635

is crossed by the Pennine Way and roads A636/A638/A645 to the A639, Ref 454 216, and north to the

M62 junction 32. The boundary is then formed by M62 east to the Ouse Bridge. The River Ouse eastwards completes the Nor thern Boundary at the junction with the river Trent. The eastern,

southern and western boundaries are formed by the County Boundaries of Lincolnshire,

Nottinghamshire and Derbyshire. The boundary is completed at the A635 at the point where it is

crossed by the Pennine Way.

GENERAL INFORMATION

RALLY SLIPS

Please use the online booking system on the website, or use the special slips in the centre

pages where applicable, it will help marshals and organisers. Rally slips can be downloaded

from the website.

Your attention is directed to rule 17 of the South Yorkshire Centre Rules.

Members when booking a rally with a slip, must also send a deposit of £5.

RALLY AND EVENT FEES

Unless stated otherwise, the rally fees quoted on the online booking system or in the brochure are payable for attending the whole or part of the rally. No reduction will be given for attendances for less than the full duration of the rally. On account of current circumstances under which it is difficult to obtain firm quotations for events twelve months ahead, it has been impracticable to state the charge for some events. These charges will be promulgated via facebook, newsletters and announcements at rallies nearer the date of the event, it may also be found necessary to increase other charges.

VALUE ADDED TAX

Unless otherwise stated rally fees etc., include VAT where applicable.

SOCIALS

Unless otherwise stated, socials run in conjunction with a rally will be held on Saturday evening.

CENTRE REGISTRATION & MEMBERSHIP CARDS

A Centre Registration is issued to each person joining the Caravan and Motorhome Club. Spouse/partners are eligible to become Joint Members by application to the Caravan and Motorhome Club Headquarters free of charge. Additional permanent members of the same household may become “Family Members” by application to the Caravan and Motorhome Club Headquarters at an additional cost of £8* per named person. All memberships are renewed annually on payment/direct debit as arranged with the Caravan and Motorhome Club. (The expiry month is shown on the membership card). The current full membership is £56.00*. To help speed-up your entry to the A.G.M. membership cards will be endorsed at times to be announced by the Centre Secretary. (* valid at time of printing)

TO REGISTER WITH THE CENTRE

Complete the Centre Registration Slip(s) and return it to The Club Headquarters at East Grinstead who, after recording details will forward card(s) to the Centre Secretary, who upon receipt will forward information of the Centre’s Rallies and Events to the member(s). All Centre registrations MUST BE RENEWED ANNUALLY. You can also register with the Centre online at www.caravanclub.co.uk.

MEMBERSHIP CARDS

Please ensure that you have your membership card available when you attend a rally. At

rallies during the season there may be spot checks. Please help by quick and willing

productionwhen requested.

CLUB EQUIPMENT

The Equipment Officer holds stocks of the South Yorkshire pennant, van stickers, commemorative plaques, etc, and a limited supply of pink and blue toilet chemicals.

CENTRE FELLOWSHIP PLAQUE

To qualify for a Centre Fellowship Plaque, you must attend fifteen South Yorkshire Centre rallies, which may include National, Festival of the North and Joint Yorkshire Centres events in one season

Please record the events you attend, for checking on the online booking system by a Centre Officer.

TOWING OF VEHICLES

Any person requesting their vehicle and or caravan to be towed from a rally field, does so entirely at their own risk.

OTHER CENTRES BROCHURES

Brochures received from other centres, are available from the Rally Secretary, and may be borrowed for short periods upon request.

FIRST AID ARRANGEMENTS

PLEASE NOTE: Ralliers should carry their own first aid box for minor cuts, stings and ailments etc.

MINUTES OF COMMITTEE MEETINGS

Approved Minutes are available for perusal by Centre members, from voting members of the Committee.

RAFFLES AND FUND RAISING

The proceeds of raffles shall be for Centre funds or the Centre’s nominated charities Authorisation by Centre Committee is requested for raffles, car boot sales, and other fund raising events held on the behalf of charities. A notice to this effect should be displayed.

WHY NOT TRY A RALLY?

WHAT IS A RALLY

A rally is a gathering of Caravan andMotorhome Club members, who enjoy the odd weekend away, with fun and fellowship thrown in forgoodmeasure.

THE RALLY OFFICER

Your Rally Officer isn’t an official like a Traffic Warden, but a friendly face to meet you when you arrive and has arranged theweekend for you.

WHAT TO DO

After you have booked your rally and the weekend arrives, just follow the directions in the rally book. As you approach the rally field you will see small directional signs with SYC on them to help you find your entrance. On arrival you will find the Rally Marshal waiting for you at the rally office, which is usually the first van you see and has another sign outside so you can find them. Once you have booked in the marshal will hand you an envelope containing the programme for the weekend and show you to the pitch.

The field is marked out with ample space between caravans and with a tidy appearance. It is intended that the front offside corner of your caravan is on the marker and your car is parked on the offside. You can usually save a place for a friend, by placing something large (wellie or bucket) on an adjacent marker. You will also be shown where the freshwater tap is and the elsan disposal. If the red flag is flown during the rally, this denotes vehicle movement must be restricted (see rule 23); please consult the Rally Marshal if you wish to move your car. The rally fee (which you pay on arrival, unless otherwise stated) includes your pitch, competitions and activities on the field. Optional extras are admission to the social and suppers all at a modest cost.

SOCIAL ACTIVITIES

The rally may include a social on the Saturday night which is a family event. Sometimes a dance or fancy dress and in the summer a B.B.Q. Your weekend often includes a competition or games for children and adults alike. All these are entirely optional, but are always good fun.

FLAG POLE

You may have heard of strange goings on around the flag, don’t be alarmed, this is also a fun event and is where you and your fellow ralliers gather to hear results of competitions, welcome visitors and new ralliers, announce forthcoming events and rallies and most important, to thank the rally officers.

WHAT DO YOU NEED

To be a rallier you need all the usual equipment plus a few extras. Your own toilet facilities (which must never be taken near the fresh water tap) and a few blocks of wood for levelling your van on sloping fields. You will also be required to take your dry waste home with you.

Why not give it a try? If in doubt give us a ring (any Committee member or Rally Marshal).

CLUB RULES & INFORMATION

ANNUAL GENERAL MEETING

a) The Annual Centre General Meeting shall be held at such time and place as the Centre Committee decide, provided that every Annual General Meeting (AGM) shall be held not more than 15 months after the holding of the last preceding AGM.

b) Officers and Committee shall be elected at each AGM to hold office until the AGM next following. The Centre Committee may appoint such other Officers and Committees as it deems desirable. Centres may adopt their own rules governing eligibility for re-election of their Officers and Committee Members.

c) Nominations for Officers or Committee signed by the nominee must be received in writing by the Centre Secretary not later than 14 days prior to the meeting.

d) Formal Notices ofMotion, duly signed by the proposer and seconder,must be received in writing by the Centre Secretary not later than 35 days prior to the meeting.

e) These will be displayed at the rallies prior to the AGM.

SPECIAL GENERAL MEETING

a) To be called with the approval of the Centre Committee.

OFFICERS AND COMMITTEE

a) The Centre’s Officers shall be appointed subject to the approval of the Executive Committee. The Centre’s Officers shall consist of a Chairman, Treasurer, Secretary and, if desired, one or more Vice-Chairmen.

b) No member shall be elected to fill more than one of the Offices referred to in rule C (a).

c) The South Yorkshire Centre Chairman will serve for a period of not more than three consecutive years and is then not eligible to serve as Centre Chairman for a subsequent period of five years.

d) The number of members of the Centre Committee shall be determined annually by the Centre AGM but shall not be less than five or more than fifteen including Rally Secretary and Sports Officer.

e) The Centre Committee is empowered to fill casual vacancies among the Centre Officers

and co-opt additional members to bring the Centre Committee to the number authorised by the AGM.

f) No more than one member of a family may serve at any given time on the Centre Committee, with the exception of a separate full membership to members of the same family.

MEMBERSHIP

a) A member may not be attached to more than one Centre as named and recorded on their Centre Registration Card.

b) Family Members / Joint Members will be attached to the same Centre.

FINANCE

a) The Centre may not impose fees other than for events organised by the Centre.

b) No member shall pledge the credit of the Centre unless authorised by the Centre Committee.

c) Administrative monies allocated by the Centre shall not be spent on social events.

d) The Funds, Trophies, Properties of the Centre shall be administered by the Committee, but on winding up of the Centre the said Funds, Trophies, Properties shall revert to the Caravan Club.

e) The signature of any two Centre Officers shall be required on cheques drawn on Centre Accounts.

f) ALL cheques to be made payable to the South Yorkshire Centre, Caravan Club.

ACTIVITIES

a) All events organised by the Centre shall have the approval of the Centre Committee who will co-ordinate the whole programme to the benefit of all Club Members.

b) The South Yorkshire Centre Programme will be circulated to all members who have submitted their current Centre Registration Card in the name of the South Yorkshire Centre.

c) Before arranging rallies outside our areas, the Rally Secretary shall consult the Centre administrating the area where it is proposed to hold the Rally.

d) Rally Marshals shall send a Statement of Accounts to the Centre Treasurer, along with a report of

the Rally at their earliest convenience, but not later than three weeks after the event. After three

weeks from

NAMES & ADDRESSES

a) Officers of the Centre shall not divulge the names & addresses of their members except for

correspondence of the Centre of Club.

INTERPRETATION

a) Should any question arise as to the interpretation of these rules the matter shall be referred to the Centre Committee whose decision will be binding.